For people who run events

One hub for running your events

The platform event organisers use to run their events, and the community around them, in one place. One connected system instead of a patchwork of tools, so you spend less time on admin.

Start free See pricing

Free to start. 3 months of Pro on us. 3.5% plus standard Stripe fees on paid tickets.

Hubbaly desktop hub overview for Master Photography London

Hubbaly mobile ticket wallet for Master Photography London

Platform fee on free events

3.5%

Per ticket + standard Stripe fees

3 months

Free Pro trial

Data selling or AI training on attendees

How it's built

One connected system, not a patchwork of disconnected tools

Most organisers stitch together a ticketing site, a chat app, forms, a spreadsheet, a scanner and an email tool. The work lives in the gaps between them. In Hubbaly each part knows what the others know: the ticket knows whether the waiver is complete, and the scanner knows whether entry requirements are met.

The patchwork most organisers run

Eventbrite

Ticketing

Separate

Mail Chimp

Emails

Separate

Updates

Separate

Google Forms

Waivers

Separate

Spreadsheet

Door list

Separate

Shared drive

Photos

Separate

An array of tools that don’t talk to each other. Every event is a fresh round of exports, copy-pastes, and manually typing repeated details into forms and reports.

One hub, one record

One event one community one record

Tickets & waitlists

Forms & waivers

QR check-in

Staff & roles

Event chat

Updates & comms

Albums

Attendance

The rules you set up front (who can buy, what they sign, who gets reminded, who can scan tickets) carry through every step automatically.

The point isn't fewer apps on your phone. It's that every part of your event knows about every other part.

What's inside

Everything you usually bolt together in one hub

Pick a moment in the event. Because Hubbaly is one connected system, every part knows what the others know.

Before the event

Set the event rules once

Everything that follows; ticket purchase, documents, the door, the follow-up; all know the rules and work within their boundaries.

Hubbaly organiser tickets management view for Chateau du Joan

Tickets that reflect your community and the event
Public, member-only, invite-only, complimentary, tiered pricing, capped runs, per ticket-type forms. Choose as many options as you need in every event.
Waitlist automatically managed by your hub
When your event sells out, people wanting tickets can join a waitlist queue. Anyone wishing to sell their ticket releases it to the waitlist for purchase.
Forms and waivers before the ticket is valid
Attach structured forms to the ticket itself. No signature, no access QR code. No more chasing documents on the door.
Additional details for events and members
Ask for the extra information you need to run your hub, such as names, phone numbers, or organisation details. Answers stay encrypted and scoped to that hub.
Member-only access no sharable codes
Gate by community membership, past attendance, or staff. Set the rule once on the ticket type.
Event pages that feel like your community
Your branding, your accent colour, your logo. Hubbaly's own chrome stays restrained so your event looks like yours.

See the full feature tour Start free

When demand outruns capacity

Selling out is good news so let’s make sure everyone feeling looked after

Tickets sold out? In Hubbaly that can automatically activate our waitlist tool. Your event rules determine if a waitlist is allowed. Where permitted, waitlists create an ordered queue of prospective buyers. Ticket holders can sell their tickets to those on the waitlist without any additional admin for the organisers.

A ticket is released as a returned place
When waitlists are active ticketholders can request a ticket return.
Next in the queue gets the offer
Hubbaly emails and notifies the front of the queue about the released ticket with a time-bound hold, so returned places are filled efficiently.
Everyone stays in the loop
Every part of the waitlist and ticket return process is automatically communicated to both parties by Hubbaly via alerts and emails.
Tickets aren't left unused
Returned places are filled through the waitlist in a fair and transparent system. Events have more ticket holders attending. Ticket holders, people on the waitlist and event organisers can proceed with confidence and ease.

Built for the way organisers actually run events

Different dynamics same operational muscle

Three very different events, all run from one hub. The specifics change; the tools stay the same.

Wellbeing

KamalaFest an annual wellbeing festival in Berkshire

The hub is set up for members of the public to buy entrance tickets to the festival grounds, and book onto a range of activities and therapeutic sessions provided by a host of specialist practitioners. There are a range of individual, family and group ticket options. Pre-treatment forms required by some practitioners are automatically sent to people when they book their sessions. The event is run by a team of staff on rotation and includes a range of vendors and performers.

Required treatment forms attached to the ticket. No signature, no ticket.
Session tickets include information about required equipment where relevant (yoga mat, suitable clothing, water bottle).
Entrance staff have scanner-only access to the attendee list; no email exposure.
Photos are publicly visible with takedown request options.
Post-event attendance records that build a real picture.

Live Performances

Cellar a monthly rave

This community hosts monthly raves with a range of guest DJs at a number of venues. The hub is set up so members of the public and community hub members can buy tickets. Hub members get discounted tickets, can join community chats and hear about upcoming events first. Events are staffed by a mixture of paid and volunteer staff with a range of responsibilities. Volunteers earn free tickets to future raves.

Public, member, concession and comp tier tickets.
Member only access to community chats.
Extensive photo albums are available to members only, with only smaller selections being made public.
Structured incident reporting with appealable outcomes.

Clubs

Stage Right a youth drama club

This community runs drama classes for 10-16 year olds. Their hub is private; gated for students and their parents. Termly fees and ad hoc specialist workshops are available to hub members only. Tickets to shows are sold publicly so friends and relatives of members can buy their own.

Parental consent forms and waivers are attached to student tickets.
Group chats to discuss lesson and workshop details each week.
Teacher, volunteer and chaperone permissions determine performance and workshop access levels.
Photos kept private to hub.

Pricing

Simple plans transparent fees

The core event tools are on every plan; tickets, waitlists, forms, check-in, chat, albums, attendance. You never have to upgrade to unlock the tools needed to run an event. Pro and Pro + add hub management team size, outbound reach, and storage.

See full pricing

Basic

Free

For small communities running in-person events.

The full event core toolbox.

1 hub Owner
Up to 3 staff per event
50 GB photo storage
Event alert and announcement emails (no campaigns)
Email Support

Start free

Most loved

Pro

£20per month

3 months free to start. For active communities.

Everything in Basic, plus

Multiple Owners, unlimited Admins, Managers, and staff
1 TB photo storage
Email campaigns - up to 5,000 emails sent per month with your own sender identity
Priority email support

Start 3-month free trial

Pro +

£50per month

For larger or higher-volume communities.

Everything in Pro, with some added extras.

Additional details for signups, members, and tickets
3 TB photo storage
Up to 50,000 campaign emails sent per month
Dedicated support channel

Get Pro +

Free events pay nothing. No platform fee on free events, on any plan.

Paid tickets are 3.5% per ticket plus standard Stripe fees (typically 1.5% + 20p per paid ticket on UK cards). Collected by Stripe and shown to the purchaser at checkout.

We don't sell your data, and we don't train AI on your attendees because we don't like it when other companies do it to us.

One subscription per community hub. Subscriptions are associated with the community not the owner. One person can run many community hubs, but each requires a subscription. Match the perfect tier to each community's needs.

Running something bigger?

Running a larger event or need something custom?

Festivals, multi-day runs, venue operators, or a custom requirement we haven't listed. Get in touch and let's chat about how we can help.

Let's chat

What Hubbaly stands for

We picked our values before we picked our features

A lot of what makes Hubbaly feel different isn't visible in a feature list. It's in the decisions we made about what this product is for, and who it's serving.

Real privacy level options

Communities know how their members want to engage and connect with each other, so Hubbaly makes it possible to set your hub privacy levels to suit you and your community. Whether you run a private boardgame club or public raves hosting cutting edge DJs, you can make sure the information you share on your hub reaches the right people. We also want individuals in every community to be able to decide how much information they share about themselves and with whom, so we made it possible for you to choose your own profile privacy levels. You want to share photos of you at your last event, but only with your approved contacts? On Hubbaly you can.

No data mining

We don't like it when companies sell our data to unknown third parties. Consequently we have built Hubbaly so that we don't harvest your behaviour, we don't track you, we don't build a profile on you and we don't sell any of your data. The only information held by your community on their hub is a record of the events you have attended with them, to help organisers understand their communities better.

Safety is paramount

From setting personal privacy levels to preventing data mining, Hubbaly is designed to make people feel safe. We believe that when people feel protected and cared for by their communities they are far more likely to participate in them fully and we want to support that.

Paid for by organisers accountable to organisers

We don't monetise your members. We don't send event data to ad networks. We don't feed attendee messages or photos into machine-learning training sets. The product is paid for by the people who use it.

Why we built this

Every feature you see is one a real community needed

We started building Hubbaly because, as people who work from home, we value being part of communities that meet in person and ended up becoming friends with some of the organisers of our favourite clubs and events. We saw how inefficient the suite of available event tools were and how this impacted event organisers and their communities. We like solving problems, and wanted to contribute to bring people together.

As we learn more about what different communities need to run exceptional events Hubbaly is evolving. Our values and motivations are consistent but we want Hubbaly to be the best it can be. If there's something missing, or you want to discuss any of our features, submit a request on our product roadmap or write to us. We read every message.

hello@hubbaly.com

Luke and Pip, founders of Hubbaly — Pip
Design and product
Luke
Product and engineering

Writing from our kitchen table, supporting events you might recognise.

Before you ask

The questions we get asked most

More detail in the Help Centre. For anything else, write to hello@hubbaly.com. We read every message.

Ready when you are

Run your next event on Hubbaly

Create a community hub, publish your event, share the link. It’ll take about fifteen minutes if you already know your capacity and price. Free to start. No card required. Pro is on us for your first three months.

Start free See pricing

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